How to Choose a Secure Virtual Data Room

A secure virtual dataroom can be described as a virtual space where a limited number of users has access to documents. This allows for more collaboration and effectiveness than physical meetings but with an added layer of protection from unintentional third parties. Security features such as dynamic watermarking, granular permissions, and comprehensive tracking are used to safeguard the most valuable information.

Find a VDR that has two-factor authentication. It will request additional information (like passwords) to confirm the identity of the user. The administrator of a data space can also monitor IP addresses, device types, and locations for each user. This gives administrators the ability to track user activity and remove access at any time, even for documents that have been downloaded.

Consider a platform that offers multiple layers of security, including envelope encryption of 256 bits, server separation and AES-256 backup data. Check if a VDR’s data center is of a high standard that has multiple layers of redundancy, high availability, and multiple layers of encryption.

Check that your cloud storage provider is certified by multiple security certifications. The best online data rooms are certified by ISO, SOC 1, SOC 2 and FedRAMP.

Digify’s virtual data rooms are protected with AES-256 envelope encryption and our AWS hosting infrastructure is supported by redundant power systems, network connectivity, cooling systems, routers, and cabling. We also focus on security of documents by implementing features like dynamic watermarking, which identifies the file’s owner and increases the traceability.

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